Rental Contract
Please read our Rental Agreement. Every rental starts with a signed contract — we’ll send it to you to sign, and once it’s signed we’ll send your payment link for the 50% deposit.
T&E Event Rental Co, LLC
1201 E Yelm Ave, Ste 400 #263
Yelm, WA 98597
(253) 380-1833
UBI Number 606 266 816
Rental Agreement
This Rental Agreement ("Agreement") is entered into by and between T&E Event Rental Co, LLC ("Company") and the individual or entity listed below ("Renter"). By signing this Agreement, the Renter agrees to the terms and conditions set forth below.
RENTER DETAILS:
Full Name/Entity: _____________________________________
Event Address: _____________________________________________________________ Date of Event: _______________________
Date of Pickup: ____________________________________________ Date of Return: ___________________________________________________
Phone: _________________________ Email: ________________________________
Delivery/Pickup Time: To be determined by mutual agreement between the Renter and the Company.
Rental Agreement
1. EQUIPMENT RENTED
The specific equipment to be rented ("Equipment")—including tents, tables, chairs, games, decor, or lighting—is itemized on the accompanying quote, invoice, or delivery confirmation document, which is hereby fully incorporated into this Agreement.
2. RENTAL PERIOD & LATE FEES
The rental period begins when the Equipment is delivered to or picked up by the Renter and ends when all Equipment is returned to or retrieved by the Company.
LATE FEES: If the Equipment is not returned by the agreed-upon time, the Renter will be assessed a late fee of $50.00 per day until returned.
FAILURE TO RETURN: If Equipment is not returned within three (3) days of the scheduled date without written communication, it will be deemed a theft/wrongful conversion, and the Renter will be legally liable for the full current market replacement cost of the Equipment in addition to accrued late fees.
3. Liability Waiver and Assumption of Risk ** Initial________ (I hereby understand the Liability Waiver and Assumption of Risk)
- The Renter assumes all risks and responsibilities associated with the use, operation, and possession of the Equipment.
- The Renter assumes full responsibility for the safe and proper setup (if DIY), operation, and strict adult supervision of the Equipment. The Company is not responsible for injury, death, property damage, or equipment failure resulting from improper use, negligence, or failure to follow instructions.
- The Company, its owners, employees, and agents shall not be held liable for any injuries, damages, or losses arising from the use or misuse of the Equipment, regardless of cause.
- LIMITATION OF LIABILITY: In no event shall the Company's liability exceed the total rental fees paid by the Renter. The Company shall not be liable for incidental, indirect, or consequential damages of any kind.
4. INDEMNIFICATION CLAUSE
- The Renter agrees to indemnify, defend, and hold harmless the Company, its employees, and agents from any claims, damages, losses, or legal expenses resulting from the use of the rented Equipment, including but not limited to claims of injury or property damage.
5. EQUIPMENT INSPECTION & ACKNOWLEDGMENT
- The Renter acknowledges that all Equipment was inspected and deemed to be in good working order at the time of receipt.
- Any preexisting damages, defects, or missing items must be reported to the Company immediately upon receipt. Failure to report defects constitutes an absolute acknowledgment that the equipment was received in flawless condition.
6. PROHIBITED USES & EQUIPMENT CARE
GENERAL CARE: The Equipment shall not be used in any manner inconsistent with its intended purpose, in unlawful activities, or under unsafe conditions. Unsafe conditions include, but are not limited to, extreme weather, inadequate supervision, or unauthorized modifications to the Equipment. The Renter may not relocate, sublease, or loan the Equipment to any third party or to any address other than the originally agreed-upon event location without prior written consent from the Company.
MINOR SUPERVISION: If the Equipment is used in the presence of minors, the Renter agrees to ensure that all minors are supervised by a responsible adult at all times. Failure to provide adequate supervision may result in liability for damages or injuries.
- Violations of this provision will result in the immediate termination of this Agreement, and the Renter will be liable for any resulting damages.
INVENTORY-SPECIFIC RULES (APPLIES IF ITEMS ARE ON INVOICE)
TENTS & CANOPIES: Absolutely NO open flames, grills, fire pits, fireworks, sparklers, or cooking equipment are permitted underneath or within twenty (20) feet of any tent structure. No crepe paper, streamers, or low-quality dyed decor are allowed to touch the vinyl (dew causes irreversible dye bleeding). No tape, staples, nails, or adhesives may be applied to vinyl tops or aluminum frames. Absolutely NO Silly String or confetti is allowed near the tent (Silly String chemically corrodes industrial vinyl).
TABLES, CHAIRS, LINENS, DECOR: Items must be protected from severe rain or mud. Linens returned with permanent candle wax burns, dietitian stains, or deep stains will trigger replacement charges.
GAMES & ELECTRONICS: All small pieces, accessories, and beanbags must be bundled and returned together. Games must not be left exposed to overnight rain or dew.
CLEANING PENALTY: A minimum $150.00 cleaning and restoration fee will be instantly charged if any prohibited items are used or if equipment is returned heavily soiled.
7. DAMAGE, LOSS, AND CREDIT CARD AUTHORIZATION
- The Renter authorizes the Company to place a credit card authorization hold or security charge up to the full replacement cost of the Equipment prior to releasing inventory.
- Renter agrees to return all gear in the same condition received. In the event of damage, destruction, loss, or theft, the Renter authorizes the Company to charge the credit card on file for documented market replacement costs or licensed repair estimates.
- Charges for damage or losses will be processed within five (5) business days of return, accompanied by an itemized invoice.
8. RENTAL FEES, DEPOSITS, & CANCELLATIONS
RESERVATION DEPOSIT: A 50% deposit of the total order value is due immediately to secure the rental items and event date.
FINAL PAYMENT: The remaining balance plus any required 30% refundable security deposit is due in full exactly seven (7) days prior to delivery/pickup. Unpaid balances past the due date incur a late fee of 1.5% per month.
TIERED CANCELLATION POLICY:
- Cancellations 21+ days before the event: 100% of the deposit is fully refunded.
- Cancellations 15 to 20 days before the event: 50% of the deposit is refunded.
- Cancellations 14 days or fewer before the event: The 50% deposit is completely NON-REFUNDABLE.
9. FORCE MAJEURE & WEATHER LIABILITY
- The Company is not responsible for delays, delivery failures, or cancellations caused by forces beyond its control, including acts of God, civil unrest, or government restrictions.
- WEATHER HAZARDS: Tents and temporary structures are not engineered to withstand severe weather, lightning, heavy rainstorms, or high wind gusts. The Company reserves the absolute right to delay installation, cancel setup, or dismantle structures immediately if weather conditions present a safety hazard.
- EVACUATION MANDATE: In the event of severe weather, high winds, or lightning during the active rental window, the Renter agrees to evacuate all structures immediately. The Company assumes zero liability for injuries or property damage caused by weather-related collapses.
10. GOVERNING LAW, EXCLUSIVE VENUE, & LEGAL FEES
This Agreement shall be governed exclusively by the laws of the State of Washington. Any legal action, mediation, or dispute arising out of this Agreement must be filed and heard exclusively in the Superior Court of Pierce County, Washington. The prevailing party in any legal or collection action shall be entitled to recover all reasonable attorney fees, court costs, and formal collection expenses.
11. SITE PREPARATION, UNDERGROUND UTILITIES (WA 811), & PERMITS
UNDERGROUND UTILITIES (WA 811):
In compliance with Washington State Law (RCW 19.122), if staking is required for tents or structures, the Renter holds 100% responsibility for contacting underground utility locators (Call 811) and ensuring all private lines, water pipes, sprinkler systems, and sewage arcs are marked.
- The Customer must ensure the installation site is cleared of lawn furniture, debris, and animal waste prior to delivery.
- The Customer is responsible for securing any necessary town, city, or HOA permits required for tent installation.
12. PHOTOGRAPHY PERMISSION
Renter grants the T&E Event Rental Co, LLC permission to use photographs or videos taken during the rental period for marketing or promotional purposes – Yes _____ No_____ Please Initial ____________
13. SEVERABILITY
If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
14. SIGNATURE & CONSENT
If the Renter is an entity or organization, the individual signing this Agreement represents and warrants that they have full authority to bind the entity to the terms of this Agreement. The entity (and not the individual signing) shall be deemed the Renter and shall be fully responsible for all obligations under this Agreement.
Renter's Company Name (if applicable): ________________________________
Individual or Authorized Representative Name: ___________________________________ (please print)
Title: ____________________________
Signature: ____________________________
Date: ____________________________
Company Representative Name: Tonia O’Laughlin – T&E Event Rental Co, LLC.
Signature: ____________________________
Date: ____________________________